To provide high level professional (efficient), confidential and executive support to the Chief Executive Officer (CEO), in all aspects of the Corporation’s operations and management functions, using a wide range of administrative skills
Anticipates, organizes and coordinates work flow through email and diary management, managing incoming and outgoing correspondence including email filtering according to priorities, Board/Ministerial letters and liaison with other EXCO offices.
Acts as a liaison between the CEO and SBUs/CSUs by transmitting directives, instructions and assignments, and following up on the status of the assignments, as advised by CEO.
Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
Coordinates internal and external meetings, functions and conferences, including Board Meetings, EXCO Meetings, and Senior Management Forum and provides administrative support to the CEO.
Works with the Corporate Secretariat to ensure timely submission of information for EXCO, Board Sub Committee and Board Meeting agendas.
Maintains knowledge of the CEO’s office Units, its operations, processes and key officers in order to facilitate aligned executive support.
Coordinates media and speaking engagements through managing enquiries and invitations, liaising with EXCO, key offices and staff to prioritise opportunities and making recommendations to the CEO.
Manages CEO’s office relationship with the travel company and assists with travel arrangements for the Executive Team
Undertakes general administrative functions within the CEOs office and provides ad-hoc support to the Executive Team as required.
Implements and reviews systems to ensure the smooth and efficient functioning of the office of the CEO
Complies with all BPC’s policies and procedures and statutory obligations as amended from time to time
A relevant Degree in Business Administration, Management, Secretarial Studies or related field
Professional Qualification in related fields and membership will be an added advantage
At least 5 years’ experience providing executive support at an executive level (CEO and EXCO), of which 3 years should be in Corporate Legal Sector or related field.
Demonstrated significant senior personal assistant skills and experience working directly with Executive Management or equivalent
Critical success factors
Ethical Practice – Sound understanding of Corporate Governance and legal Compliance
Business Acumen – Knowledge of principles and practices of Organising, Planning, records management and general administration
Critical Evaluation – Good writing, Analytical and Problem Solving Skills
Relationship Management – Ability to Communicate and Negotiate effectively
Proficiency with Computers and software packages (advanced knowledge of Microsoft Office and multimedia for executive Secretarial Functions)