• Location:
  • Salary:
    negotiable
  • Job type:
    Full-time
  • Posted:
    2 months ago
  • Category:
    Utilities
  • Deadline:
    February 19, 2020
  • Languages:
    English

Inventory Planning Officer

Plans, Manages and Coordinates Demand and Inventory of the organisation’s stock within Supply Chain.
Focuses on monthly/tactical plans and recommends inventory to meet demand and sales forecasts

 

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Education required

  1. A recognized University Degree in Materials Management/Supply Chain Management or equivalent. CIPS
    Membership will be an added advantage.

Experience required

  1. At least 3 years post qualification experience in Materials Management environment for Diploma Holder and
    None for Degree Holders.

Critical success factors

Behavioral Skills

  • Teamwork and Collaboration
    Works cooperatively as part of a team and collaboratively with peers, internally and externally. Specifically,
    values others’ input; for example, actively bringing people together around a specific problem.
  • Self-Confidence
    Functions independently and with confidence in challenging situations. Specifically, expresses confidence in
    themselves; for example, expressing confidence in own ability or judgment.
  • Self-Control
    Maintains control of their emotions even under difficult situations in order to continue to perform effectively.
    Specifically, calms others; for example, helping other people respond constructively during times of stress.
  • Focusing others on the customer
    Focuses the organization on discovering and meeting the customer’s needs. Specifically, adds value; for
    example, focusing on others on adding value by addressing the areas that matter most to the customer.
  • Enabling Collaborative Solutions
    The ability to win the hearts and minds of others to pursue new and extraordinary cross-boundary
    collaborations and to do the right thing, regardless of formal authority. Specifically, forms collaborative teams
    e.g. willingly spends extra time to define common goals, appeal to common values and mediate differences to
    achieve the optimum benefit to the organization.
  • Approach to Thinking
    Thinks through situations of varying degrees of complexity and ambiguity, in order to understand them clearly.
    Specifically, sees multiple relationships; for example, identifying several likely causes or consequences of a
    situation.
  • Initiative
    Acts proactively to avoid problems or identifies and takes advantage of opportunities. Specifically, is proactive;
    for example, recognizing and acts on current opportunities or problems and takes action.
  • Impact through Influence
    Engages with others, getting buy-in to deliver results and skillfully influencing to build support. Specifically,
    engages people’s emotions; for example, using memorable or impactful stories or analogies to influence an
    audience.
  • Drive for Results
    Focuses on assessing, measuring and improving performance. Shows drive and determination to meet shortand
    long-term goals. Specifically, strives to meet challenging goals; for example, setting ambitious, but realistic
    goals for performance improvement (for self and/or own team).
  • Business Perspective
    Has an understanding of the business context in which they are operating that informs planning and decision
    making. Specifically, understands and acts on market trends; for example, is aware of emerging competitors or
    context risks and takes action.
  • Analytical Thinking
    Thinks through issues by separating out the parts of the problem or situation and thinking things through
    systematically. Applies judgement on the basis of evidence and reasoning. Specifically, sees multiple
    relationships; for example, identifying several likely causes or consequences of a situation.
  • Conceptual Thinking
    Thinks through issues by seeing the pattern or big picture, brings facts and ideas together, and develops
    innovative or creative insights. Specifically, cuts through complexity; for example, explaining complex situations
    or data in a way that is easy for others to understand.
  • Understanding Others
    Takes an active interest in other people. Seeks to understand their individual perspectives and concerns and
    accurately hears the unspoken or partly expressed thoughts, feelings and concerns of others. Specifically,
    actively listens; for example, repeating what was heard to check understanding, particularly in difficult
    conversations.
  • Collaborative Influence
    Win the hearts and minds of others across boundary collaborations and to do the right thing, regardless of
    formal authority. Specifically, facilitates short-term teaming; for example, pulling together individuals to team
    around a problem, crisis, or opportunity.
  • Attention to Detail
    Manages, tracks and attends to multiple pieces of information, bringing order and clarity. Specifically, monitors
    others’ work; for example, checking to ensure that procedures are followed.
  • Adaptability
    Responds to differences and changes in the internal or external context, taking a flexible approach to reach
    business outcomes. Specifically, tries new ways to do things; for example, coming up with alternative methods
    or ways of working.
  • Customer Focus
    Identifies and meets the needs of internal and external customers, being continually focused on outcomes for
    customers. Specifically, customizes solutions; for example, recommending or adapts products, services or
    solutions to address the customer’s real needs.
  • Information Seeking
    A desire to know more and seek information to inform decisions. Specifically, explores; for example,
    establishing the facts by digging deeper, asking probing questions and challenges first responses

 

Technical Skills

  • Vendor Management
    Works without supervision and provides technical guidance when required on managing vendors so that they
    deliver the best possible results given available resources.
  • Numerical Skills
    Uses a comprehensive understanding of numerical concepts to perform mathematical operations such as
    report analysis independently while providing guidance and training to others.
  • Materials Movement
    Works without supervision and provides technical guidance when required on how to optimize the movement
    of equipment and other materials.
  • Assessment
    Uses comprehensive knowledge and skills to work independently while providing guidance and training to
    others on analyzing data from multiple sources to draw appropriate conclusions and make suitable
    recommendations.
  • Inventory Management
    Uses comprehensive knowledge and/or skills to design, implement and manage inventory control systems
    while guiding and training others.
  • Risk Management
    Identifies, assesses, prioritizes and manages risks in an Inventory process without supervision and provides
    technical guidance when required.
  • Procurement Process Management
    Works without supervision and provides technical guidance when required on managing the entire
    procurement process from start to finish.
  • Negotiation
    Negotiates without supervision and provides technical guidance when required on how to help the organization
    by obtaining consensus between two or more internal or external parties who may have different interests.
  • Managing Change
    Works without supervision and provides technical guidance when required on maintaining high performance
    while applying a change mindset to the planning, execution and monitoring of business activities during times
    of change.
  • Action Planning
    Uses comprehensive knowledge and skills to work independently while providing guidance and training to
    others on developing appropriate plans or performing necessary actions based on recommendations and
    requirements.
  • Computer skills
    Acts as the organization’s authority and established expert on understanding and using standard office
    equipment and standard software packages to support business processes.
  • Costing and Budgeting
    Uses comprehensive knowledge and skills to work independently on costing, budgeting and finance tasks
    while providing guidance and training to others.
  • Data Collection and analysis
    Works independently and provides guidance and training to others on analyzing data trends for use in reports
    to help guide decision making.
  • Data Management
    Applies comprehensive knowledge and skills to work independently while providing guidance and training to
    others on acquiring, organizing, protecting and processing data to fulfill business objectives.
  • Planning and Organizing
    Uses comprehensive knowledge and skills to work independently while providing guidance and training to
    others on planning, organizing, prioritizing and overseeing activities to efficiently meet business objectives.
  • Policy and procedures
    Uses comprehensive knowledge and skills to work independently while providing guidance and training to
    others on developing, monitoring, interpreting and understanding policies and procedures, while making sure
    they match organizational strategies and objectives.

Responsibilities

  • Improvement / Innovation
    Identifies shortcomings and suggests improvements to existing processes, systems and procedures, then
    delivers a plan for a small element of a change management program with guidance from a project/program
    manager.
  • Compliance
    Highlights shortcomings and suggests improvements in current compliance processes, systems and
    procedures within assigned unit and/or discipline.
  • Operational Management
    Provides operational support services and sometimes acts as first-line supervisors of a transactional
    operations area while using existing systems and protocols.
  • Performance Management
    Improves personal performance and coaches others when required using performance management systems
    and protocols.
  • Solutions Analysis
    Identifies and evaluates complex expertise-led solutions against a range of criteria to find the ones that best
    meet business needs.
  • Stock Cycle Count
    Develops and/or delivers a plan for significant aspects of audit control with guidance from senior colleagues.
  • Administration
    Performs complex data processing using established procedures and testing new procedures to see if they
    might represent improvements over existing methods.
  • Safety, Health and Environment
    Delivers routine support services to others by using the organization’s safety, health and environment systems
    and protocols.
  • Procurement
    Manages and delivers required outcomes for a portfolio of procurement programs while reporting to senior
    colleagues.
  • Budgeting & Costing
    Takes responsibility for delivering a prescribed budget for own area of the organization and/or conducts
    complex analyses on budget progress in other areas while working within established systems.
  • Client & Customer Management (External)
    Manages important client relationships with guidance from senior colleagues or oversees relationship
    management with a group of more transactional clients and customers.
  • Client & Customer Management (Internal)
    Manage relationships with important internal customers and act as their business partner, while taking
    guidance from senior colleagues.
  • Data Collection & Analysis
    Analyzes key themes using data from a wide range of sources and identifies possible impacts on the business.
  • Data Management
    Manages the development and/or operation of significant aspects of the data management system with
    guidance from senior colleagues.
  • Strategic Planning
    Delivers prescribed outcomes for area of responsibility by working within established strategic planning
    systems.
  • Supply Chain Management
    Makes sure that a portfolio of suppliers are delivering required levels of service while reporting to senior
    colleagues.
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